The University of Kansas Health System

  • Office Coordinator - Breast Center (Full-time; days)

    Department Breast Center
    Shift Days - Full-Time
    Requisition ID
    2020-20378
    Position Location
    HaysMed
    City
    Hays
    Category
    Administrative & Clerical
  • Position Summary

    Performs clerical/scheduling activities that facilitate organization operations. These activities may include coordinating employee schedules processing intake information and communicating with supervisors and submitting proper paperwork for billing of services.

    Responsibilities

    Essential Functions:

    • Collects patient identification and demographics, HIPAA forms, insurance information, collects co-pay, and documents indicated signs and symptoms, and consent for treatment.
    • Obtains Insurance approval for patients scheduled in the clinic
    • Completes and maintains registration process.
    • Schedules appointments, tests and procedures.
    • Maintains current knowledge of ICD-9 and CPT codes.
    • Assists with the completeness of patient charges of procedures for hospital and outreach clinics? forwards charge tickets to Central Billing Office, assists patients/customers with billing problems or questions.
    • Coordinates physician schedules in the clinic.
    • Assists in developing financial budgeting plans to achieve corporate strategies and financial targets.
    • Assists in developing policies, procedures, and protocols to maintain standards of care and regulatory requirements.
    • Sends patient communication regarding appointments/tests/procedures.
    • Receives/distributes mail, answers phones, screens and directs caller’s retrieves records from storage; and maintains reception/waiting area.
    • Maintains fax queue; prepares, maintains and files/scans records.

    HIPAA: This position will have access to the following Protected Health Information in order to carry out the duties related to their position at Hays Medical Center based on the following criteria:

     

     

    Primary – required (routine) to do the job;
    Secondary – required for the job, but mostly be exception; and
    None – no approved access

     

     

    Description of Information

    Level

    Patient Demographic Information (information used to identify a person): Name, Date of Birth, Address, Race, Marital Status, Religion

    Primary

    Financial Information/Insurance (information related to insurance, billing and payment): Billing Information, Payer Name, Payer ID, Account Balances, Plan Elements Covered, Payment Information, Payment Rates

    Primary

    Clinical Information (information that describes a patient’s health status): Diagnosis, Reports/Medical Notes, Test Results, Problem List, Procedures, History and Physical

    Secondary

    Coding Information (clinical information that is in (alpha) numeric format): ICD-9 Codes, Rev Codes, CPT Codes

    Primary

    Qualifications

    Education/Experience: High school diploma or equivalent required, Bachelor's degree preferred; clinic office/office management experience preferred.

     

    Certificates and Licenses: BLS certification preferred; and additional certification may be required for certain patient care settings or populations.

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